Copyright: Visual Help Copyright® 1993 Firas Bushnaq


Contents
To choose a Help topic Click the underlined topic you want to view or press TAB to select the topic, then press ENTER. Use the scroll bar to view information not visible in the Help window.

For On Line Help

Press  F1 anywhere within InfoRecall to obtain help about a specific topic.

Overview

Technical

Display Areas

Keyboard and Mouse

Start-Up

Hypertext

Hype File Loading

File Menu

Edit Menu

Records Menu

Text Menu

Search Menu

Phone Dialer Menu

Options Menu

Network Version


Introduction

InfoRecall is a new type of Software, specifically made to store and find any kind of information fast and easy. InfoRecall ties all your information together, across all InfoRecall files and records with its powerful search features. Never again will you be looking all over for that important information.

Unlike some of the structured software programs, InfoRecall uses a free-form approach. A record page can have a few words of information up to 30,000 plus bytes of data. And you can link the information of one record to another record with the hypertext functions.

Clean up your desk, clear away the bits and pieces of information scattered all over the place and see how fast your productivity and decision making improves. Information is vital to success, getting easy access to the information you need is the key to our success. You deal with a tremendous amount of information, daily, but too often the information you need is not quickly accessible. Some times you can not find it at all. Information is power but not having it where you can find it, robs you of that power. A page here, a note there, bits of paper in file folders, that is just not good enough any more. If information is vital and quick access is the key to success then organization provides that key for you. InfoRecall will do that for you! Expand your productivity, take control of your information with InfoRecall! We makes it easy!

No programming necessary! Whether you are a business person, a professional or
run a household, there is lots of information to organize:

•	Pieces of Information, normally scatter stored

•	Scientific projects, Articles, Ideas

•	Data base of Technical information

•	Contracts, clauses, provisos and stipulations

•	Health  and medical terms referenced and explained.

•	Advertising, Slogans, Campaigns

•	A collection of Letters

•	Customer Records

•	Database for research Scientists

•	Contact names, Addresses & phone numbers

•	Expert System

•	Product Lists

•	Membership Lists

•	Obscure English words and terms

•	Index Lists

•	Foreign Languages

•	Corporate training aid for all kinds of subjects

Because InfoRecall is a free-form database it can be used for a catch-all for any information. Its use is limited only by your imagination.

Now with InfoRecall you can store it all, access it quickly, manipulate it, search through it, import text to it, export the whole thing or parts of it to other software, print it out, fax it and more. Use the power of the InfoRecall hypertext like functions to switch back and forth from one record to the next, and back by simply double clicking on a word. You can cross reference any word to any record and instantly access these records. Every piece of text, every word, can be treated as a linkable element of your information system. Large amounts of data can be accessed and linked with a few key words or data ssociations.

InfoRecall supports not only links between text, but also between files in its hypertext like environment to provide a robust multi-file access medium. You only need to double click on a record that equals a file name and it will open for you, at once. You can get at the power of InfoRecall through the simplicity of its push buttons. Conveniently located, the push buttons give you immediate access to the power of InfoRecall. And you will not be stuck with our colors. You can customize your InfoRecall interface with the built in features that let you change the screen fonts, the screen font color and the screen background color, instantly.

InfoRecall is the most productive way to organize your information and it is so easy to learn, you will probably never even have to look at the manual. It is guaranteed to help you increase your productivity.


Technical

Database

A Database is a set of interrelated data records stored in a direct access storage device in a data structure that is designed for easy access. The InfoRecall Database is designed so that its size is variable, it allows for growth and change of Records. InfoRecall uses a Indexed Sequential Access method to create and manage files.

Dataset

A Dataset is a File that you have created and consists of 3 DOS files, thus, a set of files or dataset. These datasets contain your records and indexes, fast find tables and internal map tables. Their extensions are: .ISD, .ISF, and .ISM. The dataset are maintenance free. There is no need for any periodic File compacting or reorganization. Files are adjusted automatically for growth and change of records.

Files

A File consists of a dataset containing indexes and records. Every time a File is created, you will be asked to name the File. The File will be known to you by the name you have given it. The File can hold many thousands of records. InfoRecall efficiently manages files up to 512 megabytes.

Records

Records are what are stored in files.  A complete unit of information in a File is called a Record. A Record in InfoRecall is made up of the name of the Record and a text the text of the Record. The Record Name can be up to 40 characters long. InfoRecall allows you to have variable length Records, from just a few bytes (characters) up to 32,000 bytes.


Display Areas

Standard Windows Elements

Re-Sizing the InfoRecall Window

The Title Bar

The Menu Bar

The Information Line

The Drop-Down Files Box

Record Name Field

The Tool Bar

The Records List

The Text Editor

The Status Bar


Standard Windows Elements

When you start InfoRecall, you will see the main window which contains the standard Windows control elements. In the upper left-hand corner, the Control Menu box button. In the upper right-hand corner, the Maximize and Minimize and Restore buttons. The Title bar, with the InfoRecall label on it. If you are not too familiar with the operation of these standard Windows elements, you should read Chapter 2, Basics in your windows manual.


ReSizing the InfoRecall Window
Re-Sizing the InfoRecall Window

InfoRecall will always start in Maximized form unless the application window was re-sized. Once re-sized, InfoRecall will start in the position and size it was adjusted to.

To re-size the InfoRecall application window, click on the Restore button located at the right end of the title bar in a maximized application  window.

The application window becomes smaller. Position the mouse cursor on the border until this arrow shows for horizontal re-sizing or this arrow  for vertical re-sizing. Press on the right mouse button and drag the border to a new size. Do this until you are satisfied with the new size.

Clicking on the Restore button alternately reduces or maximizes the main window. InfoRecall will save the size and position of its re-sized application window on exit and start with the new size next time it is run.

Resizing Records List

Text Editor NORMAL EXPAND


Resizing Records List

You can change the size of the Records List by positioning the cursor on top of the Splitter bar that separates the Records List and the Text Editor by placing the cursor on the Splitter bar and when the cursor changes to a double arrow, press the left mouse button and drag the Splitter to a new position. As the size of the Records List increases it will decrease the size of the Text Editor and vise versa.

To start InfoRecall with a resized Records List

To have InfoRecall start with the resized Records List Save the current settings To do so:

1 	Select Options

2 	 Choose Save Current Settings

Shortcut:

 Press ALT+O+A


Text Editor NORMAL EXPAND
Text Editor NORMAL/EXPAND

You can expand the InfoRecall Text Editor by clicking  the Text Editor Expand/Contract button on Toolbar or by choosing the Text Editor Expand menu item. With the Text Editor expanded, the menu item will read Text Editor EXPANDED.

If you want to choose another Record, you have to close the Text Editor to normal size to enable you to see the RecordsList. When you open a new File, InfoRecall automatically normalizes the Text Editor.

To close the Text Editor to normal size click the TextEditor Expand/Contract button on Toolbar or choose the Text Editor Expand menu item. With the Text Editor normalized, the menu item will read Text Editor NORMAL.


The Title Bar

This is the top bar on the Main window. It contains the program title (InfoRecall) as well as information on the directory that is currently in use by Inforecall for its data files. (C:\INFO\). It also contains the Control-menu box to the right of the Title bar and the Maximize and Minimize buttons on the right of the Title bar.


Menu Bar
The Menu Bar

Click on a Menu item to get more information.

The Menu Bar is located just below the Title bar. When one of these menus is selected, a pull down menu will appear, containing further menu items. Some of the menus have three periods, indicating that if you select one of them, a dialog box will appear asking you for more information before proceeding.

A Function Key  number (F3..) to the right of the menu item indicates that the function can be accomplished by pressing this Function Key or by selecting the menu item. Some menu items may have a Check Mark to the left of them indicating that particular menu item is in use.Some letters of the menu items are underlined. This means that the menu item can also be selected by pressing the Alt key in combination with the underlined letter. As an example: To create a new file, press Alt-F-C. or to print a file, press Alt-F-P.


Information Line
The Information Line

The Information Line is just below the Menu Bar. The first item on this line is the Date followed by the current Time. Next to the time is the Drop-Down Files Box and on the right-hand side is Record Name Field.


DropDown Files Box
The Drop-Down Files Box

The fast and easy way to open InfoRecall Files.

The Drop-Down Files Box holds the names of all the files that have been stablished so far. By clicking on the arrow to the right of the Drop-Down Files Box, the box will open up and the file names will drop down.

Click on a file name and InfoRecall will clear the file currently in use, if any, and load the new file you have selected. Although Files can be opened by the File Open menu, this is a quicker and more convenient way.

The directory path is initially set to the same directory that the InfoRecall executable files resides in. If you keep your data files in a different directory, change the data path so that your files can be loaded into the Drop-Down Files Box.

To do so:
 Choose Change Data Path from the Options Menu (ALT, O, D).

 Change Data Path


Change Data Path

InfoRecall allows you to keep your operating files in one directory and your data files in different directory or drive. Unless the Data Path is changed, InfoRecall always looks for the data files in the same directory the operating files are in. Once the Data Path is changed, InfoRecall will use that directory or drive as its default Data Path and look for files there.

To change the Data Path, choose Change Data Path from the Options menu. A dialog box will appear. Choose a different directory or drive and click Okay, click Cancel if no changes are wanted. If a different path was selected, InfoRecall will change to the new path and load any files present.

Create a New Data Path

If you want to create a new directory for your Data Path, change the directory shown in the Data Path text box. For instance, if your main directory for InfoRecall is INFO and ou wanted to have the data files in directory DATA, the proper convention would
be: C:\INFO\DATA.

A dialog box will inform you that the directory does not exist. Click on Yes and InfoRecall will create the directory for you


Record Name Field

The field to the far right is the Record Name Field. This field is used to established the names of new records. Whenever you want to add a new record to the file, use this field to type in the record name. A Record Name can consist of any combination of letters and numbers or any character found on your keyboard up to 40 characters long. If you type more than 40 characters, InfoRecall will warn you and truncate your Record Name back to 40 charaters.

 Press Enter or click on the Text Editor and you are ready to enter text to the record.


Tool Bar
The Tool Bar

Click on the different buttons of this tool bar for more information.


Records List
The Records List

This is the list on the left. It lists, in alphabetical order, all the Records that have been establish within a File. At first you will not see the scroll bar, it only becomes visible as you establish Records beyond the boundaries of the Record  List and all Records are no longer visible.

Scrolling through the List

When your records List fills more than one screen, you can use the scroll bar to scroll through the List to see more of it.

Unless you start InfoRecall with a File, the Records List will be blank as you start InfoRecall. It will be populated as soon as you open a File.

Moving Cursor through Records List

Resizing Records List

Font Attributes

Background Color


Moving Cursor through Records List

When using the mouse, you scroll through the Records, and then click on a record Name. With keys, the Records scroll automatically.

To use the Cursor, first Click anywhere in the records area.This puts the focus on that area.

To move                                 Press

One Record down	DOWN ARROW
One Record up	UP ARROW
One word to the left	CTRL+LEFT ARROW
One word to the right	CTRL+RIGHT ARROW
To the last Record	END
To the first record	HOME
Down one window	PAGE DOWN
Up one window	PAGE UP
Aplphabetically	PRESS ANY LETTER
Delete a Record	DELETE
To the Text Editor	F11
To the Record Name Field	F12


Font Attributes

You can quickly change the Records List and Text Editor font types and font color. To change the font attributes for the Records List choose Font Attributes from the Records menu (ALT+R+F). To change  the font attributes for the Text Editor choose  Font Attributes from the Text menu (ALT+T+F).

The Font dialog box will appear.

To change attributes, select:

1 	Type of font

2 	Font style (Regular, Italic, Bold, Bold Italic)

3 	Font size

4 	Font color

Press Okay after your selection is finished.


Background Color

You can quickly change the Record List and Text Editor Background color. To change the color of the Records List choose Background Color from the Records menu (ALT+R+B). To change  the color of the Text Editor choose Background Color from the Text menu (ALT+t+C).

The Color dialog box will appear.

To change color, select:

1 	Click on a color

2 	Click Okay or Press Enter

How successful the color selection is applied depends on the type of monitor and color card you use. If you do not have a color card that can support more colors then you have to stay with the basic colors. However, if your computer supports more colors then you may select all the colors as well as define custom colors.


Text Editor
The Text Editor

This is the Text Editor to the right of the InfoRecall window. It will hold the text associated with your Records. The Text Editor holds up to 32,000 bytes of information. As you type, the size of the text is shown in the Status bar under Record Size.

Scrolling through text

If your document fills more than one screen, you can use the scroll bar to scroll through the text to see more of it.

Unless you start InfoRecall with a File and a Record, the Text Editor will be blank as you start InfoRecall. It will be populated as soon as you open a File and a Record.

Moving the Cursor through Text

Selecting Text with the Mouse

Deleting Text

Copying Text to a new location

Moving Text

Font Attributes

Backgound Color


Moving the Cursor through Text

When using the mouse, you first scroll through the text and then click to move the insertion point. With keys, the text scrolls automatically when you move the insertion point.

To move                                 Press

One character to the left	LEFT ARROW
One character to the right	RIGHT ARROW
One line up	UP ARROW
One line down	DOWN ARROW
One word to the left	CTRL+LEFT
One word to the right	CTRL+ RIGHT
To the end of a line	END
To beginning of a line	HOME
Down one window	PAGE DOWN
Up one window	PAGE UP
To bottom of a window	CTRL+PAGE DOWN
To the top of a window	CTRL+PAGE UP
To end of the Text	CTRL+END
To start of the Text	CTRL+HOME
To the Text Editor	F11
To the Record Name Field	F12


Selecting Text with the Mouse

You can use the mouse to select text in a variety of ways. To select text with the mouse: Do one of the following.

Drag across the text you want to select.You can also select any text by placing the insertion point at one end of the text you want to select, then holding down the SHIFT key, and then clicking the opposite end of the text

Any Text'

Drag across the text you want to select.You can also select any text by placing he insertion point at one end of the text you want to select, then holding down the SHIFT key, and then clicking the opposite end of the text.

A Word:

Double-click the word.

Multiple Lines:

Position the cursor at the left of the line press the left mouse button  and Drag in the cursor down the left of the lines.

The whole Text:

CTRL+U


Deleting Text

You can either delete text permanently or delete text and then insert it in another location with the Cut and Paste commands.

To delete selected text

1 	Select the text you want to delete.

2 	Press the DEL or BACKSPACE key.

Note: Selected text means text that you have highlighted.

To delete text one character at a time

•	To delete characters to the left of the insertion point, press the BACKSPACE key.

•	To delete characters to the right of the insertion point, press the DEL key.

To delete a word:

1 	Position the cursor to the left of the word to be deleted.

2 	Press CTRL+BACKSPACE.

To delete to the end of a line:

1 	Position the cursor to the left of the line to be deleted.

2 	Press CTRL+DELETE.

Note:

If you delete text accidentally, you can return the text to the document with the Undo command on the Edit menu or the Undo button on the Toolbar.You must choose Undo before performing any other action.


Copying text to a new location

You can copy text from one place to another within a Record or between Records or to another Windows application.

To copy text to a new location

1 	Select the text you want to copy.

2 	From the Edit menu, choose Copy (ALT, E, S) or Press CTRL+C.

3 	Position the insertion point where you want to insert the copied text.

4 	From the Edit menu, choose Paste (ALT, E, P) or Press CTRL+V.

Shortcut

1 	Select the text you want to copy.

2 	Press CTRL+INSERT.

3 	Position the insertion point where you want to insert the copied text.

4 	Press SHIFT+INSERT.

Note:

You can insert the contents of the Clipboard by pressing only the SHIFT+INSERT key.


Moving Text

You can move text within a Record, to another Record , or to another indows application.

To move text

1 	Select the text you want to move.

2 	From the Edit menu, choose Cut (ALT, E, T) or Press CTRL+X.

3 	Position the insertion point at the new location.

4 	From the Edit menu, choose Paste (ALT, E, P).or Press CTRL+V.

Shortcut

1 	Select the text.

2 	Press SHIFT+DELETE.

3 	Position the insertion point at the new location.

4 	Press SHIFT+INSERT

Note:

You can insert the contents of the Clipboard by pressing only the SHIFT+INSERT key.


Status Bar
The Status Bar

At the very bottom of InfoRecall is the Status Bar. It is a line reserved for messages. The Status bar contains the following information when a file is loaded.

1 	Help messages.

2 	The Caps and Num Lock if on and the Insert or Overwrite mode, whichever is on.

3 	The Record size when a Record is displayed

4 	The number of records contained in the file

5 	The Text has changed symbol (CHG)

The record size is continually adjusted as text is added or deleted.

The help messages are directly related to the currently selected menu item or the Tool Bar button directly under the mouse pointer. This explanation appears when you move the mouse pointer over a Tool Bar button.


Keyboard and Mouse

Moving the Cursor

Closing a Dialog Box

Moving the Cursor through Text

Selecting Text with the Mouse

Deleting Text

Copying Text to a new location

Moving Text

Moving Cursor through Records List

Moving Cursor between Editor and Records List


Closing a Dialog Box

You can close a dialog box without carrying out the associated command.

To close a dialog box

Do one of the following:

Click the Cancel button.
-or-
Press ESC.


Moving Cursor between Editor and Records List

You can move the cursor and thereby the focus from the Text Editor to the Records List or from the Records List to the ext Editor by pressing F11.

Pressing the F12 function key will move the cursor to the Record Name Filed.


StartUp
Start-Up

Starting InfoRecall

InfoRecall can be started like all other windows programs, from the Program Manager or whatever other means you have selected. In addition, InfoRecall can load a File upon starting. To do so, add the file name in the Program Manager. Form the Menu Bar, select the File Menu, click on Properties and the Program Item Properties dialog box will display.

Under Command Line and after C :\INFO\INFO.EXE, type the name of the File that you want to start with, like: C :\INFO\INFO.EXE SAMPLE
InfoRecall will start with the file Sample loaded automatically.

See also:

Starting InfoRecall with a File and a Record

Default Settings

Loading a File

InfoRecall files can be loaded (opened) four different ways.

1 	Start InfoRecall with a file name specified as described in the above example.

2 	From the File Menu select Open File and choose a file name.

3 	From the Drop-Down File Box. Click the arrow and click on a File Name.

4 	Hyper Load a File by double clicking on a Record Name that corresponds to a File

Please see the menu items for a more in depth explanation of these features and read the section on:

Starting InfoRecall with a File and a Record


Starting InfoRecall with a File and a Record

As well as being able to load InfoRecall the regular ways provided for by Windows and described in the Start-Up section, you can start InfoRecall with a File only or request that it starts with a File and open a Record too.

Starting with a File

Starting with a File and a Record

File does not exist

Change Starting Settings

Clear Starting Settings


Starting with a File

Start InfoRecall, load the File that you want InfoRecall to start with. Select Starting InfoRecall form the Options menu. A Dialog box will  appear showing you the name
of the File. InfoRecall needs the full name including the path so that it can locate and load the File. Nothing appears under the heading Starting Record as in this case InfoRecall starts with a File only.

To accept the Starting File for loading when InfoRecall starts, Click Okay or Press Alt-O or simply press Enter.

Click Cancel or press Alt-C if you do not want to accept this selection. When you click Cancel InfoRecall will take you back to the main screen without making any adjustments.


Starting with a File and a Record

InfoRecall can be started with a File and have a Record opened within that file every time load InfoRecall.

Start InfoRecall, load the File that you want InfoRecall to start with and click open a Record. Select Starting InfoRecall form the Options menu. The same Dialog box
will  appear, this time showing the name of the File and the Record.

InfoRecall needs the full name including the path so that it can locate and load the File. Under Starting Record: is the name of the Record. In the example above the Record name is Flexible Budgets. Click Okay or Press Alt-O or simply press Enter and next time you start, InfoRecall will load the File and open the Record for you.

Click Cancel or press Alt-C if you do not want to accept this selection. When you click Cancel InfoRecall will take you back to the main screen without making any adjustments.


File does not exist

If File or Record was deleted or has been moved to another directory or it does not exist for any other reason and you are trying to start InfoRecall with it, you will be
warned with a message.

InfoRecall will still start but will not load a File or open a Record. Select Starting InfoRecall form the Options menu to either choose another file and Record or Click
No File to clear the previous setting.


Change Starting Settings

You can change the starting settings at any time. Start InfoRecall, load the File that you want InfoRecall to start with and follow the procedure described in Starting with a File or Starting with a File and a Record.


Clear Starting Settings

To clear the starting settings and start InfoRecall without a File, choose Starting InfoRecall from the Options menu and click No File or press Alt-N. This will clear any previous setting and instruct InfoRecall not to load a File or a Record the next time you start.


Reset Default Settings
Default Settings

The Default Setting will always change the Screen Fonts, Screen Font Color, Screen Color and other defaults to those set by InfoRecall. They are:

•	Screen Font Name: MS Sans Serif, Bold

•	Screen Font Size: 9.75

•	Screen Font Colors: Black

•	Screen Background Colors: White

•	Printer Fonts: Courier

•	Printer Font Size: 12

•	Hypertext Sensitive OFF

•	Text Editor size: Normal

•	3D Gray Dialogs OFF

•	Informationbar, Toolbar and Statusbar ON

•	Records List 1 Column vertical position

•	Automatic Text Save OFF

•	Auto Phone Number Search OFF

The default settings are set internally and can be changed. To find how, please read the sections on these features.


Hypertext

What is Hypertext

The term "hypertext" was coined in mid-1960 by computer scientist Ted Nelson.  The original idea of hypertext came from Vannevar Bush, President Roosevelts wartime science advisor. He proposed a machine called the "Memex" in an Atlantic Monthly magazine article in July, 1945 titled "As We May Think".

The strict theoretical vision of hypertext proposes that every piece of text, every word, be treated as a linkable element of an information system.  Large amounts of data can be accessed and linked with a few key words or data associations. InfoRecall supports hypertext like functions. Simply capitalize the words that you want to cross reference. Establish Records with names that equal the capitalized words. Double click he capitalized word and you will immediately be moved to that Record.

Overview

A InfoRecall File can be made up of many Records that may be related in some ways. Because the records are related to each other in this way, it is useful to be able to cross-reference words to Records.

Operation

As an example, a word is used in a Record Text that is more fully illustrated in another Record. Capitalize the word, and establish a Record by that name. Now, when you double click on the capitalized word, InfoRecall will jump to the Record of that name and display its content. If you use and capitalize the word from the previous Record as well as capitalizing other words and establishing Records for them, you can jump quickly from one Record to another to another yet and back again, to look up related words and terms or meanings.

You can practice this extremely useful feature with the Sample files that come with InfoRecall.


Hype File Loading

Hyper Loading

Eventually, you may have created many Files, some related in some ways. Similar to the above described Hyper Text Function that works with words and records, his function works with Record Names in the Records List.

A File may contain Records that are related to another file. These Files can be cross-referenced so that if you double click on a Record that is also the name of a File, InfoRecall will load that File for your viewing. The previously loaded File will be unloaded.

Operation

As an example, a Record used in a File covers a certain subject, but the subject is broad and is covered in another File in much more detail. Still you want quick access to this information. Capitalize the Record Name, and establish a File by that name, if one does not already exist, and place in whatever Records that are required.

Now, when you double click on the capitalized Record Name, InfoRecall will unload the current File and load the File whose name equals the Record Name you just double clicked. You may want to  capitalize a Record Name that corresponds to the previous File as well as capitalizing other Record Names and establishing Files for them, so that you can move quickly between many Files.

The Sample files that come with InfoRecall, provide you with an opportunity to practice this important feature.


File Menu

Open File

Create New File

Delete File

Import File

Export File

DDE  (dynamic data exchange)

Back-Up Files

Restore Files

Condense Files

Print Page Setup

Printer Fonts

Printer Setup

Print Headers

Print Merge

Print Preview

Print

File Information

Exit


Open File

From the File menu select Open File and the dialog box will appear.

Select a file by clicking on a file name and clicking OK or double clicking on a file name.

Only Files that are in the data path can be opened.

The directory path is initially set to the same directory that the InfoRecall executable files resides in. If you keep your data files in a different directory, change the data path. To do so: Choose Change Data Path from the Options Menu (ALT, O, D).

For a quicker and more convenient way to open Files, use the Drop-Down Files Box.

The Drop-Down Files Box


Create New File

Choose Create New File from the File Menu and a dialog box similar to the Windows Open File will appear. The Directory shown will always be the directory that was last opened by InfoRecal. Be sure that you are in the directory you want the new File to be. If you are not, select the correct directory.

The File List Box will show all the files but the file names will be shaded. Type in the name of the file you want to create. You can type directly over the highlighted file extension (*.isd). It is not necessary to add the extension to the file name. InfoRecall will add it when it creates the File. Press enter or click OK and your new file will be created and immediately loaded into InfoRecall, ready for your use.

The file name must consist of 8 letters or less, not counting the file extension (isd). If it is longer, you will be informed that it is not a valid file name.If you click on a shaded file name, InfoRecall will assume that you want to replace an existing file and will issue the warning message, telling you that the file already exists and asking you if you want to replace it. If you click Yes, the existing file will be overwritten. All your data in that file will be destroyed!

It will help to organize your file names to reflect their subjects. For instance, if you want to store medical information, call the file MEDICAL. Other files may be BUSINESS or ENGLISH or LEGAL, NOTES, TRAVEL etc.


Delete File

Choose Delete File from the File Menu and a dialog box similar to the Windows Open File dialog box will be shown. The Directory shown will always be the directory that was last opened by InfoRecal. Be sure that you are in the directory from which you want to delete files. If you are not there, select the correct directory

All the current files will be displayed. Click on a file name and click OK, or double click on a file name and a warning message will ask you if you want to delete the file.

Important!

Clicking Yes will delete the file. All the data contained in the file will be destroyed.

You can delete a file even if it is currently loaded and in use by InfoRecall. If you choose the name of a file currently in use by InfoRecall, a message will be displayed giving you a Yes or No choice. Clicking Yes will delete the file. All the data contained in the file will be destroyed. The file will be unloaded and any reference of it deleted.

You can delete other files. Choose a different file extension or choose All Files (*.*) and the Delete File dialog box will display the files with that meet the new file extension. Select a File and click OK to delete it.

Note: You can not Delete a File if it was secured by a Password unless you know  the Password. Please read the section on Password for further details.


Import File

When you select Import Text File, another menu will pop up and give you a choice of importing as a New Record,  Prefix to Record or Append to Record. If you select  New Record, all text will be cleared as InfoRecall will assume that this will be a new Record. If you select Prefix to Record, the imported file will be adding to the beginning of the existing Record, if you select Append to Record the imported file will be adding to the end of the existing Record.

A dialog box appear. The Files Type is pre-prompted to Text Files and all the files that have this extension will be shown in the files list box. You can select the extensions of other files by clicking on the arrow to the right of the List Files of Type box.  If this is a new Record, the name of the imported file will be used as the Record name. Accept the name or change it and then save it, if you want to keep it as a record.

To select a file, click on a file name in the list box and click OK, or double click on a File name. InfoRecall will import the file and place it in the Text Editor. Import Text File enables you to import and save files up to 30,000 bytes long.


Export File

You can export any record as an ASCII text file to be used with Word processor or any other software that can use ASCII files. When you select Export Text File, the export file dialog will appear. The Directory shown will always be the directory that was last opened by InfoRecal. Be sure that you are in the directory to which you want to export to.

InfoRecall will suggest a name and displayed it in the File Name box. Accept or change the name or change it then press enter or click OK. It is not necessary to add a file extension (.ext). You can add any other extension, if no extension is added, InfoRecall will add (.txt) to the file name.

The file name must be made up of 8 characters or less. The total length of the name, including the extension .txt, must not exceed 12 characters. If you select a name from the files list box of the dialog box or if you have typed in a name of a file that already exists, InfoRecall will warn you and ask you if you want to overwrite this file. If you choose to overwrite the file, the previous text will be lost, and will be replaced with the new text.


DDE Dynamic Data Exchange
DDE  (dynamic data exchange)

The InfoRecall DDE features enables you to send text to the most popular Windows-based Word processors. DDE is a mechanism supported by the Microsoft Windows environment that enables InfoRecall to "talk" to a Word processor by automatically sending it text. DDE automates the manual cutting and pasting of text between InfoRecall and a Word processor.

The Word processors supports are:

•	Microsoft Word Windows

•	WordPerfect for Windows

•	Lotus Ami Pro

•	Windows Write

•	Windows Notepad

To send InfoRecall text to a Word processors:

1 	Open a Record with text

2 	Choose DDE form the File Menu

3 	Select a Word processor

The Record text will automatically be sent to the Word processor you have selected.


BackUp Files
Back-Up Files

It is always a good idea to backup your Files just in case something happens. This prevents loss of important data. InfoRecall includes a simple way to back up your data Files to the A or B drive.  Select Back-Up Files from the File Menu and the Back-Up Dialog box will appear:

All the functions are disabled until you choose the Back-Up drive. The Back-Up button stays disabled until a File is selected and is disabled again when all files are de-selected. If you choose Back-Up while a File is in use, the File will be closed and all fields cleared to prevent any problems.

Back-Up dulpicates the directory structure of you InfoRecall data directory on your back-up drive.

To start Back-Up

Select a drive to back up to, like a: or b:

Select the Files to be included in you backup. Click on a File name, the File name will highlight. Click on other Files to be included until all files have been selected. Alternatively, if all files are to be backed up, click on Select All, all Files will be highlighted and the Select All button will turn to read De-Select. You can De-Select all Files by clicking this button while it is in the De-Select state.

Click on the Back-Up button. The dialog box will extend downward and show which File is being backed up.

When a File has been backed up, the highlighting will be taken off. When all included Files have been backed up, they will all be de-selected and the bottom of the dialog box will retract. Your backup has now been completed.

Click on Cancel to get back to the main menu.

Restore Files


Restore Files

Restore allows you to restore files that have been backed up using the Back-Up feature.

All the functions are disabled until you choose the Restore  drive. The Restore button stays disabled until a File is selected and is disabled again when all files are de-selected. If you choose Restore while a File is in use, the File will be closed and all fields cleared to prevent any problems.

InfoRecall eestores files to the directory that they were backed up from. If the Directory no longer exists, InfoRecall will recreate it and restore files to it.

To start Restore

Select a drive to back up to, like a: or b:

Select the Files to be included in you restore. Click on a File name, the File name will highlight. Click on other Files to be included until all files have been selected. Alternatively, if all files are to be  restored, click on Select All, all Files will be highlighted and the Select All button will turn to read De-Select. You can De-Select all Files by clicking this button while it is in the De-Select state.

Click on the  Restore button. The dialog box will extend downward and show which File is being  restored.

When a File has been  restored, the highlighting will be taken off. When all included Files have been   restored, they will all be de-selected and the bottom of the dialog box will retract. Your Restore has now been completed.

Click on Cancel to get back to the main menu.

Back-Up Files


File Condense

Even though the InfoRecall Data base is designed so that Files are adjusted automatically as Records are added and deleted some space can be saved by
periodically condensing larger Files. To do so, select File Condense from the Records Menu.  A dialog box will appear.

Select a File for condensing, InfoRecall will display the number of Records in the File as well as the File size. Click Condense to go ahead, Cancel to get back to the
main window. If a Condense was performed, the number of Records and the new File size will be displayed.

If you choose condense while a File is loaded, the File will be closed and all fields cleared to prevent any problems.


Print Page Setup

This feature enables you to change the Margins of the printed page as well as
turning ON/OFF the printing of the Record Name as the Page Header. Selecting Print
Page Layout from the File Menu will bring up a dialog box for you selection.

Print Header

If you want the Record Name to be the title or the header of the page you are printing then this feature must be enabled. An X mark indicates that it is enabled. To disable the printing of the header, click on the Print Header check box. The X mark will disapear and no header will be printed. InfoRecall will always start with this feature either enabled or disabled depending on the setting of the last session.

The default setting is Print Header on.

Margins

The settings you choose for margins affect the printed page. The default settings for margins are set to 1 inch  (2.54 Centimeters) all around. You can change the top, left, right and bottom margin of the printed page to suit your individual needs.

To change the Print Page Layout

1.  From the File menu, choose Print Page Layout.
2.  In the Margins area, type the measurements you want for your margins.
3.  Choose the OK button.

The margins you choose are also used for headers.

Measurements

The default measurement upon first starting InfoRecall are those that are set by the Control Panel, International function.

To change Measurement:

1.  From the File menu, choose Print Page Layout.
2.  Select the Inch or Cm (centimeters) option.
3.  Choose the OK button.

InfoRecall stores all formatting instructions in the INFO.INI file and will use them for your next session.


Printer Fonts

When you choose Printer Fonts the Windows Font dialog box will come into view. The Printer Fonts feature enables you to select different printer fonts and font styles as well as font sizes. The dialog box will show all the fonts available to you. Select a font and a font size and font style then click the OK button.


Printer Setup

The Windows Printer Setup dialog box will become visible. This is offers the full range of the Windows Printer Setup functions.

To set up the printer:

1 	Change the printer

2 	Set the page orientation to Portrait or Landscape

3 	Select the paper size

4 	Select the paper source

By choosing Option from the Setup dialog box, you can further select:

Choose Help on the Option dialog boxes to get further information on these topics.

•	Gray Scale

•	Duplex printing

•	Print True Type as Graphics


Print Headers

This feature enables you to print only the Header of single, multiple or all Records of the currently active File. The Header is the
text that appears in the first few lines of a Record. Rather than print the whole text, Print Headers merge prints only the first few
line of a Record, thus allowing you to enter some key data or a summary in the first few lines giving you a good idea of what that
Record is all about.

To print Headers, first select the Records you want to print headers from.

There are 3 ways to select Records:

1 	Drag the mouse over several Records. The selected Records will be highlighted.

2 	Select a Record, press the Shift key and click on another Record. All the Records between the first and last Record selected will be highlighted.

3 	Press the Ctrl key and click on any record. The selected records will be highlighted.

The total records selected are shown on the dialog box. If no Records have been selected, InfoRecall assumes that you want to
process all records.

To Print Headers

1 	Choose Print Headers from the File Menu (ALT, F,H). The Print headersDialog box will appear

2 	Set the number of lines of the Records you want InfoRecall to print. InfoRecall remembers the number of lines and will use
them as default number of lines the next time this feature is used.

3 	If you want a line to separate the Record Headers, click Divider Line. Don't select this feature anf InfoRecall will separate the
Record Headers with a blank space.

4 	Click Print (ALT, O). InfoRecall will merge print the headers of the selected records and take you back to the main window
when printing is finished.

The File Name is printed on the first line followed by a Record Name followed by your chosen number of lines of text followed by
a line or a blank space followed by a new Record Name and so forth. Printing offset by 3/4 of an inch (19 mm) from the left side
of the page so that it can easily be put into a binder.

Print Headers to a File

You can print the Record Headers to a file rather than to the Printer. To do so, follow the above steps but click Print To File
before printing. InfoRecall will automatically name the file HEADERS1.TXT or HEADERS2.TXT if the first one exists.


Merge Print
Print Merge

InfoRecall can automatically combine, or merge two or more records into a single document when printing.

Merging records  involves these steps:

•	Open a file that has records.

•	Choose Print Merge from the File Menu (ALT,G). The Print Merge dialog box will appear.

•	Select the records to merge print by double clicking on a record in the Records List

•	Arrange them into the correct merge order f necessary

•	Select the number of copies to print

•	Choose the paragraph spacing

•	Choose Print Headers

•	Merge print the records

To merge print choose Print Merge from the File Menu (ALT, G). The Print Merge Include dialog box will appear.

Including Records to Merge

To include records to merge, double click on the desired records in the Record List in the main InfoRecall window. The double clicked record will be included in the dialog box. You can still read the record in the Text Editor as you click on it. This allows you to make sure that it is the correct record to be included. Move the Print Merge dialog box  out of the way to see the text better. To remove a record, place the cursor bar on it and click Remove Record (ALT, R)

Changing the Merge Order.

You can change the position of any record thereby altering the merge order of records. To change the merge order:

1 	Place the cursor bar on a record

2 	Press the Ctrl key

3 	Press either the up-arrow or down-arrow key

4 	Move the record up or down

Copies

If you want to print more than one copy of the print merge, change Copies from the default one to the number of copies desired.

Paragraph Spacing

This setting can be used to change the number of lines that separate the end of onerecord from the start of the next record on the printed page. The default setting is one line. You can change the number of lines from zero to a maximum of ten.

Print Headers

If you want the Record Name to be the title or the header appear on the printed page then this feature must be enabled. An X mark indicates that it is enabled. To disable the printing of the header, click on the Print Header check box. The X mark will disappear and no header will be printed. The default setting is Print Header off.

Changing print margins, printer fonts or printer set-up

•	Change the page margins (ALT, F, S)

•	Change the font attributes  (ALT,F, F)

•	Change the print setup  (ALT, F, R)

Printing

When you have selected all the records you want to merge and rearranged them to the correct merge order and when all other options have been selected, click Print Merge (ALT,P) to proceed.

Click Cancel (ALT, C) to cancel the include and print merge process.


Print Preview

Previewing text before printing

You can use the Print Preview command to show how text will look when you print it. InfoRecall displays each page in a reduced size. While you cannot edit text in print preview, you can change margin settings and fonts as well as font sizes.

To preview a document before printing

1 	From the File menu, choose Print Preview (CTRL, W). InfoRecall displays the first page of the text. A check mark will appear on the left of the menu indicating that this feature is in use.

2 	To view different pages in the document, click on the vertical scroll bar.

3 	To return to the Text Editor, click Cancel  (ALT, C) on the floating toolbar on the bottom right side of the InfoRecall window or choose  Print Preview (CTRL, W) from the File Menu.

While in Print Preview, you can do one of the following:

•	Print the document: Choose the Print button or choose Print from the File Menu  (CTRL, P).

•	DDE to a word processor (ALT, F, D).

•	Change the page margins (ALT, F, S).

•	Change the font attributes  (ALT, F, F).

•	Change the print setup  (ALT, F, R).

InfoRecall will refresh the print preview to show you the results of the new settings after you have made changes to the margins or fonts..


Print

Prints the Record. If you have not selected a printer font and a font size, InfoRecall will print the record in its default setting. The default font is Courier and the default font size is 12. Text can be printed both in the Portrait or Landscape orientation. The amount of text that will be printed on a line will adjust to the paper orientation.

There are two ways to initiate Printing of Records:

Choose Print form the File Menu

When you choose Print from the File Menu you will be presented with a print dialog box that allows you to choose the following:

1 	Print Range

2 	Print Quality

3 	Number of Copies to print

4 	Print to File

You also to set up the printer from this dialog box.

Click the Print Toolbar Button

Prints directly, without presenting the print dialog box.

Printing Text


Print Text
Print Record

Prints the Record. If you have not selected a printer font and a font size, InfoRecall will print the record in its default setting. The default font is Courier and the default font size is 12. Text can be printed both in the Portrait or Landscape orientation. The amount of text that will be printed on a line will adjust to the paper orientation.

Before Printing

Make sure the margins are correct and that the record name is either checked on or off depending on whether you want to print it. Choose Print Page Setup (ALT, F,S) to check or change the settings.

Print Page Setup

Printing a Single Record

To print a single Record, place the cursor bar on the Record Name in the Records List and choose Print Text from the File Menu or click on the Print button.

Printing Multiple Records

To print multiple Records first select the Records to be printed. There are 2 ways to select Records:

1 	Drag the mouse over several Records. The selected Records will be highlighted.

2 	Select a Record, press the Shift key and click on another Record. All the Records between the first and last Record selected will be highlighted.

Click the print button to print your selection.

Printing to a File

Work just like the above except it prints your selection to a DOS file instead of your printer.

When you click the Print to File check box in the Print dialog bo, the Print to File dialog box will appear. The Directory shown will always be the directory that was last opened by a program. Be sure that you are in the directory to which you want to print to.

Type a name into the File Name box.  It is not necessary to add a file extension, InfoRecall will add the extension .TXT. Press enter or click OK to start printing to your file.

The file name must be made up of 8 characters or less. The total length of the name, including the extension .txt, must not
exceed 12 characters. If you select a name from the files list box of the dialog box or if you have typed in a name of a file that
already exists in your selected directory, InfoRecall will warn you and ask you if you want to overwrite this file. If you choose to overwrite the file, the previous text will be lost, and will be replaced with the new text.


File Information

A Message box gives you information about the File that is currently in use. The file Name along with the number of records the file contains, the size of the Records List (either 26 or 40 characters) and the total size of the file is given. It also tell you When that File was established and when and at what time it was updated and what Record was worked on last. If you have previously used a version that did not do Date/Time stamping of Files, InfoRecall will use todays date as the File Established date when you open and update a Record the next time.


Exit

Exit will close all files and exit you from InfoRecall, bringing you back to Windows. This command can be found on the menu and can be activated from the exit button. If the text has changed and has not been saved, InfoRecall will warn you and offer you an option of Yes or No or Cancel.


Edit Menu

Undo

Copy Full Text

Copy Selected Text

Cut Full Text

Cut Selected text

Paste

Insert Time/Date

Address Template


Undo

Reversing an action.

If you perform an action that produces an un wanted result, you can reverse or UNDO the action. If  new text has been typed and you choose Undo, InfoRecall restores the Text Editor or the Record Name Field to the its previous state by erasing the newly typed text. You can reverse the erase and get the text back by choosing Undo again.

If you delete text, you can restore it with Undo.

Note:

You must choose Undo before performing any other action. If you delete text with the Cut Full Text or Cut Selected Text menu items then use Paste to restore the text.


Copy Full Text

Copies the full text of a Record or the Record Name Filed, depending on where the cursor is positioned, to the clipboard. It will be available from the clipboard to be pasted to this or any other program as needed. This feature is only enabled if a File has been loaded.


Copy Selected Text

Copies the text chosen by you to the clipboard. It will be available from the clipboard to be pasted to this or any other program as needed. To copy part of the text, hold the mouse button down and drag the mouse across the text you want to copy, either in the Text Editor or the Record Name Field,  then release the mouse button. Now select Copy Selected Text from the Edit Menu and the selected text will be copied to the clipboard.

You can also select any text by placing the insertion point at one end of the text you want to copy, then holding down the SHIFT key, and clicking the opposite end of the text. To select multiple lines, drag the mouse down to the left of the lines.

This feature is only enabled if a File has been loaded.

Shortcut:

1 	Select Text to copy

2 	Press CTRL+INSERT


Cut Full Text

Cuts all the text in the Text Editor  or the Record Name Filed depending on where the cursor is positioned . The cut text is not lost, it is placed into the clipboard and can be pasted back to this or any other program. The status bar will adjust the record size to zero.

This feature is only enabled if a File has been loaded.


Cut Selected Text

Cuts selected text. The cut text is not lost, it is placed into the clipboard and can be pasted back to this or any other program. The record size in the status bar will adjust to show the new record size. To cut part of the text, hold the mouse button down and drag the mouse across the text you want to cut then release the mouse button. Now select Cut Selected Text from the Edit Menu.

You can also select any text by placing the insertion point at one end of the text you want to cut, then holding down the SHIFT key, and clicking the opposite end of the text. To select multiple lines, drag the mouse down to the left of the lines.

The status bar will display the adjusted record size.

This feature is only enabled if a file has been loaded.

Shortcut:

Cut permanently

1 	Selelect text to be cut

2 	Press the DEL or BACKSPACE key.

Cut to Clipboard

1 	Selelect text to be cut

2 	Press SHIFT+DELETE


Paste

Pastes text from the clipboard to the Text Editor or the Record Name Field depending on where the cursor is positioned.

 When you paste an addition to existing text, the status bar will display the new record size.

This feature is only enabled if a file has been loaded.

Shortcut

1 	Position the insertion point where you want to insert the copied text.

2 	Press SHIFT+INSERT.


Insert Time Date
Insert Time/Date

Manual Time/Date Insert

You can insert the date or time anywhere in your Text Editor or Records Name Field. To do so:

1 	 Position the cursor where you want the insertion.

2 	 Press ALT-E-D or choose Time/Date from the Edit menu.

3 	From the dialog box, select the date or time format you want.

4 	Click the Insert button or press Enter.

You can use either the mouse or the cursor keys to select the desired format.

Automatic Time/Date Insert

Chances are that you will want to use the same Time/Date format every time a Date or a Time insert is initiated. InfoRecall lets you set your preference in the Date/Time Dialog box.

1 	 Press ALT-E-D or choose Time/Date from the Edit menu.

2 	From the dialog box, select the date or time format you want.

3 	Click the Automate button

4 	Click Okay

Form now on every time you click the Time/Date button, InfoRecall will insert the time or date of you choice automatically.

If the Time/Date format has not been preset then clicking on the Button will insert the Date according to the date format as set in the Control Panel, Internationl setting.


Address Template

A note on the Address Template in the Edit Menu. You can use InfoRecall as a dumping place for address information from
which you can also make phone calls. If you establish a record called say ADDRESS, this template allows you to quickly enter information.

To go to the next line Press ENTER. Press the up arrow or down arrow tho either move the cursor up or down a line.

To Append the new address information below an existing one, simply click the Append button. To insert the new information, position the cursor to the location where you want to insert the new information and click Insert.

If you have an address Record and want to make a phone call:

1 	Open the Record

2 	Press F6

3 	Enter a name in the Search Text dialog box

4 	Highlight the phone number

5 	Press F8

6 	Press  Enter


Records Menu

New Record

Save Record

Loss of Text

Delete Record

Copy Record

Move Record

First Record

Previous Record

Last Record

Next Record

Font Attributes

Background Color

Move Back

Open a recently closed Record


New Record

This command clears the Record Name Field and the Text Editor, readying them for a new record entry. If you attempt to enter a new record before the previous record has been saved, InfoRecall will warn you with a message that the text has changed and ask you if you want to save it.

Click on the appropriate response button. This warning is for your safety. It can prevent the loss of important data.

If you have the Autimatic Record Save feature ON then this message will not appear, instead, the new Record or the changed Text will automatically be saved.

Your Record Name can be up to 40 characters long. If you enter more than the 40 character limit, InfoRecall will warn you with a message. When you click OK InfoRecall will trim the Record Name to 40 character.


Save Record

Saving a New record

Saves the new Record to the file and addsit to theRecord List.

In case you have given the new Record a name of an existing Record, InfoRecall will display a message warning that a Record with that name exists. If this happens, simply change the name of the new record and save it again.

There are two ways to save a record:

1 	Select Save Records from the menu or press ALT+R+A

2 	Click the Save Record  button.

Save changes to a Record.

If you make changes to a Record Text, save them as described above and the changes will be saved.

Save changes to a Record Name

You can change the Name of a Record, InfoRecall will replace the old Record Name with the new one and change the name in the Records List as well.

To change a Record Name, make the change and save as previously described. If you change the Record Name to one that already exists, InfoRecall will caution you to change the name of the Record. If this happens, change the Record Name and Save it again.


Loss of Text

InfoRecall will try very hard to prevent the loss of unsaved text.

It offers three features to prevent this from happening.

1 	 Automatic Record Save

2 	 Automatic Text Save

3 	Manual Text & Record Save warning

Whenever you try to select another Record from the Records List or start a new Record or choose any function or feature that would cause loss of unsaved text, InfoRecall will either save the Record automatically or if this features is not on, warn you with a message.

Choose Yes if you want to save your text. InfoRecall will automatically save it and then continue with whatever feature or function that you have selected before the message occurred.

Choose No to continue without saving your text.

WARNING: Your text will be lost!

Select Cancel to stay where you were before the message occurred. This will neither save or lose your text.

In case Windows crashes for any reason, InfoRecall will attempt to write the most recent changes to your File.


Delete Record

Delete Record allows you to delete a record from the File. InfoRecall can delete single or multiple Records. Deleting Records will remove the Record Names from the Records List and destroy the Record and the Record Text.

You can not undelete a Record!

Delete Single Record

To delete a single Record, place the cursor bar on the Record Name in the Records List and Press DELETE or press the delete button or choose Delete Record from the Records Menu. InfoRecall will ask you if you want to delete the Record and present you with a choice of Yes or No in a message box.

If you choose Yes, the Record will be deleted without further warning.

Delete Multiple Records

To delete multiple Records first select the Records to be deleted.

There are 3 ways to select Records:

1 	Drag the mouse over several Records. The selected Records will be highlighted.

2 	Select a Record, press the Shift key and click on another Record. All the Records between the first and last Record selected will be highlighted.

3 	Press CTRL and click on any Record in whatever order. The selected records will be highlighted.

Press DELETE or click the delete button or choose Delete Record from the Records Menu.  A dialog box will ask you to choose Yes or No to Delete.

If you choose Yes, all the Record will be deleted without further warning.


Copy Record

InfoRecall allows you to copy a single or multiple Records from one File to another.

Copy a Single Record

To copy a single Record, place the cursor bar on the Record Name in the Records List and choose Copy Record from the Records Menu.

Copy Multiple Records

To copy multiple Records first select the Records to be copied. There are 3 ways to select Records:

1 	Drag the mouse over several Records. The selected Records will be highlighted.

2 	Select a Record, press the Shift key and click on another Record. All the Records between the first and last Record selected will be highlighted.

3 	Press CTRL and click on any Record in whatever order. The selected records will be highlighted.

When you choose Copy Record from the Records Menu. The Copy Record dialog box will appear. Select the File you want to copy to or if the File is in a different directory, select that directory then select the File to copy to and click OK. The selected records will be copied and will be de-selected. The currently open File will remain open.


Move Record

InfoRecall allows you to move a single or multiple Records from one File to another. Moving Records will copy the selected Records from the open File to another File then delete the Record from the open File.

Moving a Single Record

To move a single Record, place the cursor bar on the Record Name in the Records List and choose Move Record from the Records Menu.

Moving Multiple Records

To move multiple Records first select the Records to be moved.
There are 3 ways to select Records:

1 	Drag the mouse over several Records. The selected Records will be highlighted.

2 	Select a Record, press the Shift key and click on another Record. All the Records between the first and last Record selected will be highlighted.

3 	Press CTRL and click on any Record in whatever order. The selected records will be highlighted.

When you choose Move Record from the Records Menu. The Move Record dialog box will appear. Select the File you want to move to or if the File is in a different directory, select that directory then select the File to move to and click OK. The selected Records will be moved and deleted from the open File. The currently open File will remain open.


First Record

This feature will select the first Record in the dataset of the loaded file. This Record may ot correspond with the first Record shown in the Records List as it is sorted alphabetically. Choose First Record from the Records menu to access this feature.


Previous Record

Select Previous Record  from the menu and InfoRecall will display the previous Record in the sequence. This Record may ot correspond with the first Record shown in the Records List as it s sorted alphabetically.


Last Record

This feature will select the last record in the dataset of the loaded file. This record may not correspond with the last Record shown in the Records List as it is sorted alphabetically. Choose Last Record from the Records menu to access this feature.


Next Record

Choose Next Record  from the menu and InfoRecall will display the next Record in the sequence. When InfoRecall selects the Records as described above, the cursor bar in Records List will be focused on the Record Name and the Record content will be displayed.


Move Back

InfoRecall keeps the previously closed Record in memory. This feature enables you to quickly move back and forth between the previously closed and the currently open Record.

From the Records menu, choose Move Back or for a much faster way click on the Move Back Tool Button.


Open a recently closed Record

InfoRecall lists the last four Records you closed at the bottom of the Records menu. You can quicly access one of these Records by choosing it from the menu.

To open a recently closed Record:

From the bottom of the Records menu, choose the name of the Record you want, either with your mouse or with the cursor keys. Click on the Record or press Enter
and InfoRecall will open it.


Text Menu

Font Types

Changing Text Case

Font Attributes

Background Color

Boilerplate Text


Font Types

You can quickly change the screen display Font Types by selecting one of the following Font Types from the Options Menu.

1 	Normal Fonts

2 	Bold Fonts

3 	IItalic Fonts

4 	Bold Italic Fonts

A check mark will appear next to the selected Font Style so that you can tell at a glance which type is in use.


Changing Text Case

You can quickly change the case of your text without retyping, making all or part of the text lowercase or uppercase.

To change text case:

1 	Choose Upper or Lower case from the Options Menu. All text will change.

2 	Select the text for which you want to change the case then choose either Upper or Lower case from the Options Menu. The selected text will change.


Boilerplate Text

InfoRecall gives a quick way to put together letters, memorandums, reports, contracts, legal documents, prospectuses, leases and other documents that share frequently used text. You can store these sentences or paragraphs in records and when you need them in a document, put them together with the boilerplate feature. You can then print the text out directly or paste it into InfoRecall where you can change the text or DDE it to your favorite word processor for further formatting.

Assemble Text

To boilerplate text:

1 	Choose Boilerplate Text (Alt, T, T) from the Text Menu. This floating toolbar will appear on the bottom right side of the InfoRecall window.

2 	Open a Record and highlight the desired text

3 	Click Add on the floating toolbar

4 	Open another record within any file and highlight the desired text

5 	Click Add on the floating toolbar

6 	Repeat until the document is assembled

The size of the assembled text will be displayed at the bottom of the floating toolbar and will continuously adjust as you add text. The total size of the assembled text can be 32,000 byte large. If you are trying to add text that will make the assembly larger than 32,000 bytes, InfoRecall will display a warning  message

Print

Once the text has been assembled, you can print it by clicking the Print button on the floating toolbar. You will be presented with the following print dialog box:

Choose the following:

•	Print Range

•	Print Quality

•	No of Copies to print

You also to set up the printer from this dialog box.Click OK to proceed with printing or Cancel to abort.

Paste

You can paste the boilerplate text into a new or existing InfoRecall record rather than printing it.

To do so for an existing record:

1 	Click on the new record button or choose New Record from the Records Menu (Alt, R, N)

2 	Click anywhere in the text editor to position the cursor there.  (It will be in the Record Name Field when you establish a new record)

3 	Click the Paste button on the floating toolbar.

To do so for a new record:

1 	Position the cursor where you want the text to be added

2 	Click the Paste button on the floating toolbar


Search Menu

Search Records List

Search Files

Search Browser

See Results Again

Search Text

Replace


Search Records List

There are two ways to find a Record in the Records List. A approximate match and an exact match (Match Whole Word Only). The default is the approximate match. In the dialog box, type in the name or the partial name of a Record. InfoRecall will find the first match of the name and display the Record and its contents. The exact match, requires you to check off the Match Whole Word Only box. This method will look for the exact match and if found will display the Record and its contents.

Search Records List is not case sensitive.

To find a Record:

1 	Click the Search Records List Button or  or PRESS F2 or choose  Search Records List from the Search menu (Alt+S+S)

2 	A dialog box will appear

3 	Type the search criteria into the dialog box

4 	For exact match check off Match Whole Word Only

5 	Click Find Next

Shortcut

1 	Click anywhere on the Records List.

2 	Press any LETTER key.


Search Files

InfoRecall ties all Files and all Records together through its powerful search engine. With InfoRecall you can quickly find a word, a group of words, numbers, phrases and dates. InfoRecall will do Normal, Exact, Fuzzy and Boolean (AND, OR, IF NOT) searches.This feature enables you to find any information, at any time, regardless of what InfoRecall File it was saved to. InfoRecall looks for the search key in both the Record Names as well as in the Record Text in the currently active directory.

To search the files press F4 or choose Search Files (ALT, S, F) from the Search Menu. The below dilaog box will asked you for your input. The Search Type on start-up will always be Normal. Search Key 2 will not be enabled until Search Key 1 has some text in it and one of the combination searches has been selected.

Secondary Search Options

1 	Match Whole Word Only: Searches for an exact match

2 	First Match each Record Only: Finds the first match of your search key then goes to the next record

3 	Search Current File Onl: Only searches the currently open file

If none of these options are selected, then InfoRecall will search all the files and pick up everything that matches the search keys, whether they are whole words or not and multiple matches per record.

Default Search Settings:

Normal search - Not case sensitive - Find all occurances - Search all files

Search types

Normal

Fuzzy

Boolean (AND, OR, IF NOT)

Numbers

Dates

Search Browser

Find Next  F3


Normal
Normal Search

This type searches for a word, a phrase or a single block of text in a record. This is the most common of the search types and
uses a single search key. It finds all occurrences of the search key in a record. If the search key is a word, InfoRecall will look for it either as a whole word or as a part contained within another word. To limit the search to whole words only, select Match Whole words Only.

To Search Normal:

1.   Leave the Normal search option button on
2.   Enter the search word or phrase in the Search Key 1 text box
3.   Click on the Search button (ALT, S)


Fuzzy
Fuzzy Search

Fuzzy searching is a word search that compares two words for a similar phonetic sound match. Fuzzy searching is often used to search for names, although it is by no means restricted to name searching. The typical use is to find a word when the exact spelling may not be known. The match returned from the search is an phonetic representation of the word being searched for.

To do a Fuzzy Search:

1.   Select the Fuzzy option
2.   Enter the search word or phrase in the Search Key 1 text box
3.   Click on the Search button (ALT, S)


Boolean
Boolean Searches

And

This type searches your records using two search keys. Both search keys must be found for the search to be successful. For example, suppose you are a manager and would like to isolate all records that mention SALES and WIDGETS together.
Do the following:

1.   Leave the Normal search option button on
2.   In the Search Key 1 text box, type SALES
3.   Click on the And option button
4.   In the Search Key 2 text box, type WIDGETS
5.   Click on the Search button (ALT, S)

Or

This type searches your records using two search keys. Only one search key must be found for the search to be successful. Suppose are in Real Estate and you want to find all records pertaining to some features of a property, say a Swimming pool or Sauna. You do the following:

1.   Leave the Normal search option button on
2.   In the Search Key 1 text box, type Swimming pool
3.   Click on the Or option button
4.   In the Search Key 2 text box, type Sauna
5.   Click on the Search button (ALT, S)

If Not

This type searches your records using two search keys. The search is successful if the first search key is found in a record that does not contain the second search Key. For example, imagine that you are a Sales person who maintains InfoRecall records containing all California retailers who sell your Widgets or similar competitive products. You want to call all retailers in Los Angeles except those who already carry your product.

 To produce this contact list, do the following:

1.   Leave the Normal search option button on
2.   In the Search Key1 text box, type Los Angeles
3.   Click on the If Not option button
4.   In the Search Key2 text box, type Widgets
5.   Click on the Search button (ALT, S)


Numbers
Number Search

With InfoRecall you may search  records that contain numbers. Four types of searches are supported:

1 	Single numbers	(=)

2 	greater than	(>)

3 	less than	(<)

4 	Between numbers

You can search for a number with the Normal search however if the number includes a comma or a space delimiters, signs and decimal points then the Normal search will not find it.

To search for a $17,500:

1 	Leave the Normal search option button on

2 	In the Search Key 1 text box, type =17500

3 	Click on the Numbers option button

4 	Click on the Search button (ALT, S)

To search for greater than or less than:

1 	Leave the Normal search option button on

2 	In the Search Key 1 text box, type < 500 for less than 500 (or >500 for greater than 500)

3 	Click on the Numbers option button

4 	Click on the Search button (ALT, S)

To find all numbers between 100 and 5500:

1 	Leave the Normal search option button on

2 	In the Search Key 1 text box, type 100

3 	Click on the Numbers option button

4 	In the Search Key 2 text box, type 5500

5 	Click on the Search button (ALT, S)

Numeric formats can include comma and space delimiters, signs and decimal points (for instance $17,500.00 will be recognized as 17000.


Dates
Date Search

As a manager, a certain meeting requires that you bring a copy of all notes and memos dated February 1, 1993 through March 31, 1994 to the meeting .

Do the following:

1.   Leave the Normal search option button on
2.   In the Search Key 1 text box, type February 1 1993
3.   Click on the Date option button
4.   In the Search Key 2 text box, type Mar. 31, 1994
5.   Click on the Search button (ALT, S)

 (The earliest date must go first)

Date formats conform to the Windows international default.  English month names are also supported (either three letter abbreviation or complete month name).

Date formats are interchangeable. InfoRcall will interpret 2/2/94 the same as Feb. 2, 94 or February 2, 1994

Date Formats

Month/day order as set by WIN.INI international setting
Year can be as in 94 or 1994


Search Results Browser
Search Browser

The Search Browser will show all the matches found as well as the File and Record that the match is associated with. If the Search parameters matches a Record Name, InfoRecall will list it and show the phrase - Record Name - under the heading Search Results.

Use the scroll bar on the bottom to scroll text to the right to see more of it. Use the scroll bar to the right to view results not currently visible. You can also use the direction cursor keys and Page Down, Page Up, End and Home.

View

Printer Fonts

Print Record

Print List

Browser Color

Browser Font

Re-Sizing Search Browser


View

When you find the instance of the word or phrase that meets your search requirements, place the mouse cursor on it or use the arrow cursor keys to select it, then either click on the View button or double click on your selection or simply press Enter.

InfoRecall will open the File, locate the Record and show the Record.  If the word or phrase you searched for is found in the Text, InfoRecall will highlight it. If the word or phrase you searched for is found in a Record Name, InfoRecall will open the File, locate the Record, show the Record. No highlighting will occur.


Print List

Print List of Selected Finds

To print a List of a few selected finds, first select the finds to be printed. There are 2 ways to select Records:

1 	Drag the mouse over several Records. The selected Records will be highlighted.

2 	Select a Record, press the Shift key and click on another Record. All the Records between the first and last Record selected will be highlighted.

When you click on the Print List button a dialog box will appear asking you if you want to print the highlighted selection only. Click on Yes if you want that or no if you want to print a list of all the finds. Click Cancel to abort.

Print List of all Finds

To print a list of all finds as shown, no selection needs to be made. Simply press Print List and a full list will be printed.

The print-out will look like this:

Search Directoy: c:\info
Search parameter: Business
Founf: 33 Instances

Clients         Buildings
the operation of the business.  These assets usually include land

Clients         World Flowers Company
In the business of arranging flowers for birthdays, parties, weddings

Sample        Flexible Budget
A business BUDGET predicated upon the variability of costs,

Note:

Make sure you have set the Printer Fonts to a reasonable size so that the use of paper can be kept to a minimum.


Search Browser Color
Browser Color

You can quickly change the Search Results Browser background color. Click the Browser Color button (ALT+B)

The  Color dialog box will appear.

To change color, select:

1 	Click on a color

2 	Click Okay or Press Enter

How successful the color selection is applied depends on the type of monitor and color card you use. If you do not have a color card that can support more colors then you have to stay with the basic colors. However, if your computer supports more colors then you may select all the colors as well as define custom colors.


Browser Text

You can quickly change the Search Browser font type and font color. To change the font attributes click Browser Fonts or PRESS  (ALT+F).

The Font dialog box will appear.

To change attributes, select:

1 	Type of font

2 	Font style (Regular, Italic, Bold, Bold Italic)

3 	Font size

4 	Font color

Press Okay after your selection is finished.


ReSizing Search Browser
Re-Sizing Search Browser

The Result Browser grid can be re-sized to reveal more of the Record Name or the File Name. As these names may be very long, for instance Record Names can be up to 40 characters, the may be partially covered.

To re-size the grid point the mouse cursor to the vertical split on the tile bar (the first row). Align the mouse cursor on the vertical line. The mouse pointer will change to a double arrow. To enlarge the grid press the right mouse button and drag the split bar left to the position you want then release the mouse button. To make the grid smaller drag to the split bar to the right.


Find Next F3

You can locate the next occurrence of the Search Word or Phrase in the currently opened record by pressing the F3 key.

Once a find was selected,  you can locate the next occurrence of the Search Word or Phrase in the opened record by pressing the F3 key.  If there is another occurrence InfoRecall will move the cursor to the new find and highlight it. This can be done as long as there are more occurrences.

If no others can be found then a message will inform you of this.


See Results Again

The Search all Files Result listing for the current search can be accessed as many times as you want to. The results of the search are stored in an array so that when you check the results again, you will find it quite a bit faster than the original search. The results are retained until another search is made. InfoRecall remembers the last record viewed and will highlight it next time you access the Results so that you will know where you have left off.

From the Search menu, select See Results Again or click on the See Results Again Tool button.


Search Text

This feature will locate any word or phrase in the text of the record that is currently displayed. It will start the search with the first word of the text and proceed to the last word. The Search Text dialog box will prompt you for information. Simply enter your word or phrase in the dialog box and press enter or click on Find Next.

To search the Text:

1 	Click the SearchText Button or  or PRESS F6 or choose SearchText from the Search menu (Alt+S+T)

2 	A dialog box will appear

3 	Type the search criteria into the dialog box

4 	To match case check off Match Case

5 	Click Find Next

The dialog box will stay on top. Drag it aside if it is blocking your view.

Click Find Nex or PRESS F3 to find the next occurrence of your search criteria.

Find Next  F3


Replace

You can replace any occurrence of a word or phrase with another word or phrase or blank space. Simply enter the word or phrase to replace in dialog box , then enter the word or phrase to replace it with and press enter or click on replace.

To replace a word or phrase:

1 	PRESS F7 or choose Replace from the Search menu (Alt+S+R)

2 	The Replace dialog box will apear

3 	Type the word or phrase to replace in the Find What field

4 	Type the replacement word or phrasein the Replace With field

5 	Check off the Match Case box if that is what you want to do

6 	Click Find Next

7 	Click Replace if you want to replace this find

8 	Repeat points 5 and 6 until all occurrences have been replaced

To replace all occurrences of a word or phrase:

1 	Folow points 1 to 5

2 	Click Replace All

You can drag the dialog box around  to make it easier to read your text underneath.


Phone Dialer Menu

Comm Settings

Auto Number Search

Dial Phone Number

Making Notes

Phone Log Preference

View Phone Log

Purge Phone Log


Comm Settings

The Communications Settings allow you to change the phone settings  to match your modem. When you first select this menu item a dialog box appears showing you the default settings. The default settings are:

Baud Rate:	2400
Data Bits:	8
Stop Bits:	1
Parity:	N
Comm Port:	1
Modem Prefix:	ATDT
Daliing Prefix

In most cases you only have to change the Baud Rate and the Comm Port settings to match your Modem and your current Communications Port setup.

To change the settings use the Mouse or use the Tab and cursor keys to position the cursor in the desired field then select the wanted changes. Click OK or press Alt-O or simply press the Enter key to accept the new settings. Cancel if no changes are required.

When OK is selected, InfoRecall writes the new setting to the INFO.INI file so that these setting are available every time start.

Modem Prefix

Consult your modem User Guide to find the correct Modem Prefix. If ATDT is not correct then type in the correct one.

Daliing Prefix

If your telephone requres an Outside Access Code like 9 then set the Dialing Prefix to that code.


Auto Number Search

There are three ways to select a phone number:

1 	 Manually enter a phone number

2 	Highlight a phone number in the Text Editor

3 	 Automatically select all the phone numbers in a Text Editor

The default setting is Auto Number Search off.

Select Auto Number Search if you want InfoRecall to find all the phone numbers that a Text Editor holds. Simply click on this menu item. A check mark will appear on the left side of the menu item indicating that this feature is on. Click on it again and the check mark will disappear and the feature will be switched off.

The selection Auto Number Search is only in effect as long as InfoRecall is on.

Next time InfoRecall is started the Auto Number Search will be off again. To have InfoRecall start with this feature on, select the Option menu and click on Automatic Phone Number Search and click on Save Current Settings.

For speedy operation of the Phone Dialer on large Records, turn the Auto Number Search off.


Dial Phone Number

Comm Settings

Auto Number Search

Making Notes

View Phone Log

Purge Phone Log

This feature allows you to dial a phone number. If the Auto Number Search is off a dialog box will come up without showing a Phone Number. This dialog box requires you to enter the phone number manually. If a phone number was Highlighted in a Text Editor then that phone number will show in the Enter Phone Number field.

With the Auto Number Search on, the dialog box will have a drop-down box at the top of the dialog box. Whatever phone number exist in the Text in whatever form will be picked up and stored in the drop-down box. The first number found will be shown in the Enter Phone Number field. If the number found is a long distance number then InfoRecall will add a 1 to it if needed. Click on the arrow on the right side of the drop-down box  to select any other number that was found. Press Alt-C or click on Cancel if you do not want to make a phone call.

To dial the number, click on Dial or press Alt-D. The dialog box will tell you to pick up the Phone. InfoRecall is now dialing. Pick up the phone and click on Okay. The timer will start and the dialog box will indicate that a call is in progress. Make your phone call then simply hang up the phone when finished. Press Alt-H or click on Hang Up to get ready to make another call. Click Cancel (Alt-C) to get back to the InfoRecall  main window.

Shortcut

1 	In the Text Editor, highlight a phone number.

2 	Press F8

3 	Press ENTER


Making Notesl
Making Notes

There are two ways to make notes while your phone call is in progress.

1 	If you are in a Record that you can write to, move the dialog box out of the way then position the cursor anywhere in the Text Editor and click the mouse button. The focus will now be on the Text Editor and you can make notes.

2 	Click on the Note button on the Phone Dialer dialog box. The dialog box will extend and reveal an editor for taking notes. When you retract the notes editor or when you click cancel, your notes will be be saved to the Windows Clipboard. To paste your notes into InfoRecall, position the cursor where you want the notes to be insterted and select paste from the Edit Menu or press CRTL+INSERT.

3 	Click Cancel. The dialog box will disappear. Your call will not be disturbed. When finished, simply hang up. Note: The Timer can not be used!

 Clicking on the Phone Dialer dialog box will activate it again.


View Phone Log

InfoRecall can maintain a Phone Log of all the phone calls made through the InfoRecall phone facility.

The Phone Log contains the information that selected in Phone Log Preference.

Since InfoRecall uses the Windows Notepad to log your calls, you can use all the features found in Notepad. Of particular use may be the print facility and the find feature.

To Log a call:

1.	Dial the number
2.	Click Log when the call is finished

The information will be written to the Phone Log.

Purge Phone Log

Phone Log Preference


Purge Phone Log

There are two ways to delete the information in the Phone Log.

1 	Delete Log information manually

2 	Delete Log information by using the InfoRecall Purge feature

To delete information manually

InfoRecall uses the Windows Notepad to log your calls, so you can use all the features found in Notepad.

1 	From the Phone Dialer Menu, choose View Phone Log (ALT, P,V)

2 	Drag the mouse over the part of the Log you want to delete and press DELETE.

3 	Do this until all the information you want to delete is gone.

4 	Select Save from the Notepad File Menu (ALT, F,S) to save the remaining Log.

To delete information with the Purge feature

1 	From the Phone Dialer Menu, choose Purge Phone Log (ALT, P,P).

This will delete all the information from the Phone Log

View Phone Log


Phone Log Preference

Phone Log Preference menu item enables you to select the items that are written to the Phone Log.

Choose Phone Log Preference from the Phone Dialer Menu (ALT, P, L).
The dialog box offers you the following choices:

Record Name

If you are dialing from a Record, this choice will let you write the name of the record to the Log.

If you are making a call and you have a record open and the record name is highlighted, the record name will be written to the log whether it pertains to the number in the record or not. To avoid this, when making a call that has nothing in common with the number in the record, click the new record button before making a call. This will take the highlight off the record and not write the record name to the Log.

Phone Number

When checked off, writes the phone number to the Log.

Starting Time

Writes the starting time, as calculated from the time the Dial button was clicked, to the Log.

Ending Time

Writes the time you clicked the Log button to the Log.

Total Time

This choice write the total time the call took as indicated by the timer, to the Log.

Date

Writes the date to the Log.

Notes

Writes whatever notes you have made in the Notes Editor to the Log.


Option Menu

Informationbar

Toolbar

Statusbar

Text Editor NORMAL / EXPAND

Record List - Horizontal

Record List - Vertical

Hypertext Sensitive

Gray Background

3D Gray Dialogs

Calculate

Password

Automatic Save

Starting InfoRecall

Change Data Path

Reset Default Settings

Restore Saved Settings

Save Current Settings


Information Bar

A quick way to turn on/off the Informationbar. This is the first bar just below the menu. When the bar is on, a check mark will show on the left side of the menu.

If you want the Informationbar to be off everytime InfoRecall is loaded, save the settings. To do so choose Save Current Settings form the Options Menu.

The Information Line


Toolbar

A quick way to turn on/off the Toolbar. This is the first bar just below the menu. When the bar is on, a check mark will show on the left side of the menu.

If you want the Toolbar to be off everytime InfoRecall is loaded, save the settings. To do so choose Save Current Settings form the Options Menu.

The Tool Bar


Statusbar

A quick way to turn on/off the Statusbar. This is the first bar just below the menu. When the bar is on, a check mark will show on the left side of the menu.

If you want the Statusbar to be off everytime InfoRecall is loaded, save the settings. To do so choose Save Current Settings form the Options Menu.

The Status Bar


Record List Horizontal
Record List - Horizontal

InfoRecall enables you to move the Records List horizontally and to the top of the InfoRecall window. Normally the Records List is located vertically and on the left side on the InfoRecall window. You can choose from one to four columns.

From the Option Menu, select Record List - Horizontal and select the number of columns you want. InfoRecall will positon the Records List and adjust the size of the Text Editor.

You can change the size of the Records List by positioning the cursor on top of the horizontal Splitter bar and when the cursor changes to a double arrow, press the left mouse button and drag the Splitter bar to a new size.

If you want this feature to be on everytime InfoRecall is loaded, save the settings. To do so choose Save Current Settings form the Options Menu.


Record List Vertical
Record List - Vertical

The Records List is normally positioned vertically and on the left side on the InfoRecall window. If you have changed that position or if you want to set the Records List to more Columns this feature enables you to do that. You can choose from one to four Columns.

From the Option Menu, select Record List - Vertical and select the number of columns you want. InfoRecall will positon the Records List and adjust the size of the Text Editor.

You can change the size of the Records List by positioning the cursor on top of the vertical Splitter bar and when the cursor changes to a double arrow, press the left mouse button and drag the Splitter bar left or right to a new size.

If you want this feature to be on everytime InfoRecall is loaded, save the settings. To do so choose Save Current Settings form the Options Menu.


Hypertext Sensitive

InfoRecall treats all capitalized words as potential Hypertext words, checking them against records to see whether a link exists. For instance, if you perform a search and InfoRecall finds a match that is capitalized, it may highlight the search word and immediately jump to the record that has a hypertext links to it. Searches and text editing will be easier with Hypertext Sensitive switched off.

When Hypertext Sensitive is on, Hypertext Sensitive in the Options Menu will be checked on. To turn it off, select Hypertext Sensitive, the check mark will disappear. To switch it on again, select Hypertext Sensitive once more.


Gray Background

This is a quick way to change the color of the Text Editor and the Records List to gray. Select the Option Menu and click on Gray Background. With this feature on, a check mark will appear. Turn it of by clicking on it again, the check mark will be removed.


3D Gray Dialogs

 The 3-D effect gives the InfoRecall interface a more sophisticated appearance. It also gives the user a clearer indication of which actions are taking place. A 3-D button that looks pressed provides more information than a two- dimensional (2-D) button that simply changes color.

Choose this feature from the Options Menu. When on, a check mark will appear on the left of the menu item.

If you want this feature to be on everytime InfoRecall is loaded, save the settings. To do so choose Save Current Settings form the Options Menu. It can only be turned on and off once! After that, the menu item will be disabled and the appearance of this item will be grayed.


Calculate

You can perform calculations in InfoRecall. The following are supported:

1 	addition (+ or a space)

2 	 subtraction (-)

3 	multiplication (*)

4 	division (/)

5 	percentage (%)

Numbers can be arranged horizontally, vertically, or within text. InfoRecall places the result on the Clipboard so you can paste it into your text.

To perform a calculation:

1 	Select the numbers and operators you want to calculate by by draging the mouse over it to highlight the text with numbers .

2 	From the Options menu, choose Calculate (ALT, O, C) or  press F9

Note: When calculating, InfoRecall ignores any text surrounding numbers, except for the dollar sign ($). If you include a dollar sign with at least one of the numbers, the result will include a dollar sign.

To insert the result of the calculation

1 	Position the insertion point where you want the result to appear.

2 	From the Edit menu, choose Paste (ALT, E, P), or press CTRL+V or press Shift+Insert

Examples


Examples

Addition	+ or space - Column only, not Rows
Subtraction	- 	Column only, not Rows
Multiplication	* 	Column and Rows (2 numbers)
Division	/ 	Column and Rows (2 numbers)
Percentage	% 	Column and Rows (2 numbers)

InfoRecall can calculate 2 numbers across like: 2332*23 or 434%35 or 455/56. Three numbers across are not supported at this time, like: 2332*23*5 or 1223*12/54

Example 1

Expenses	$59.95*5 	Monday to Friday
Car Mileage	155*.49	 	Per mile
Meals	$25.50*5	Monday to Friday
Tips	$23.00 	 	See receipts
Hotels	$559.95  	For five nights
Taxies	$85.00	 	See receipts
Entertainment	$335.90   	To get the order

Total	$1,507.05

Example 2

59.95*3
-86.59
125.50/5
23.00
-559.95
85.00
-335.90
*25
%37.5
/3	Result = -$2,092.16


Password

You can secure a file with a Password. Once secured, access to that File will be restricted. Every time someone attempts to load the File, InfoRecall will insist on the correct Password. If the Password is not known, the File can not be opened.

As you type your Password, asterisks will appear for the characters typed.

Setting a Password

Loading a Secured File

Changing a Password

Removing a Password


Setting a Password

A Password can only be set when a File is loaded. To set a Password, select Password from the Options Menu. The Password dialog box will be displayed.

The name of the File that you are securing is shown. Choose Cancel if you do not wish to proceed or type in your Password and click Okay or press Enter.  Another dialog box will appear, asking you to repeat the Password.

Type the Password again and click Okay or press Enter. If the Password matches the first entry, InfoRecall will secure that File. If it does not match a dialog box will give you another chance.

Click Retry to type the Password again. Click Cancel to abort the effort.


Loading a Secured File

When you load a file that is secured, InfoRecall will display a dialog box.

Type your Password and press Enter or Click Okay. If the Password is accepted, the File will be opened. If you have made a mistake or the Password was incorrect, then access will be denied and the a message will be displayed.

Type the Password again or click Cancel. The file will not be opened unless the correct Password is used. It may be a good idea to store your Password so that if you do forget you can retrieve it.


Changing a Password

To change a Password, open the File that is Password protected, InfoRecall will ask you for the Password before it opens the File. Once the File is open, choose Password from the Options menu. The Set Password dialog box will appear.

Type the new Password click Okay or press Enter. The second dialog box will appear, asking you to Enter Password Again. Type the Password again and click Okay or press Enter. If the second entry of the Password does not matches the first, the Does not Match dialog box will be displayed. If the second entry of the Password matches the first, the File will be secured with the new Password.

The procedure is the same as that for Setting a Password, described earlier under Setting a Password.


Removing a Password

To remove a Password, open the File that is Password protected. InfoRecall will ask you for the Password before it opens the File. Once the File is opened, choose Password from the Options menu. The Set Password dialog box will appear. Do not type anything, leave the Password blank. Click Okay or press Enter. The second dialog box will appear, asking you to Enter Password Again. Once more, do not type anything, leave the Password blank. Click Okay or press Enter.

This will clear the File Password. The next time you open that file, it will no longer be secured. Other Password protected Files are not affected by this. Each File is protected separately and has to be cleared separately.


Automatic Save

Automatic Save allows you  to turn on the Automatic Record Save and Automatic Text Save features.

Automatic Record Save

Automatic Text Save

If you want any of these feature on every time InfoRecall starts you have to save it to the INFO.INI file. From the Option Menu, choose Save Current Settings.


Automatic Record Save

After you have set InfoRecall to your preference, you can save the settings by clicking on the Save Settings check box. An X mark indicates that this option has been selected. Next time you start InfoRecall, the new settings will be in effect. If the Save Settings has not been checked then the selected settings will only last while InfoRecall is on.

The next time you start, the old setting will be in effect.


Automatic Text Save

The Automatic Text Save feature saves your text at a specified interval. To use the automatic save feature click on the Automatic Text Save check box. The X mark
indicates that the Automatic Text Save is on. When you click the check box, InfoRecall will automatically select 5 minutes as the time interval. You can select a different time by clicking on the down arrow next to TIME to open the Minute box. Type or select how often (in minutes) you want InfoRecall to save your work. For example, to save every 15 minutes, type or click 15.

With  Automatic Text Save on, your text will be saved at the selected interval. Should that interval occur while your Record has not been named, or if the name is the
same as an existing record, you will be informed to either name or rename the Record.


Restore Saved Settings

This feature restores InfoRecall to the Screen Fonts and Screen Font Color as well as the Screen Color  that were previously saved. This feature is for your onvenience, so that you can experiment with Options and always restore the screen after you are done.


Save Current Settings

When you change any of the InfoRecall settings, you must save them to the INFO.INI file if you want the changes to be effective every time you start InfoRecall.

To do so:

From the Option Menu choose Save Current Settings or press ALT+O+A


Network Version

Overview

The Network version of InfoRecall provides each user with full functionality of the stand alone version and, additionally, the capability of sharing Files with other users. All users can open the same File but only one user at a time can work on a Record. When a record is in use, InfoRecall will lock it and restrict work on it.

When a Record is locked and another user attempts to open it, InfoRecall will ask the new user to choose an action from a dialog box.

If you still want to see the record without being able to work on it, click OK. InfoRecall will let you read and even copy from the record but writing to it is prohibited.

When Cancel is clicked, InfoRecall will move to the next record and attempt to open it.

Installation

Install InfoRecall in the appropriate directory on the network server. With the exception of the data files, the attributes of all other files (exe, dll, vbx, hlp, ini) should be changed to Read Only.

InfoRecall will write all setting preferences as well as data paths to the INFO.INI file in the clients Windows directory, thereby allowing clients to have their own settings. Data paths of clients should be set to the drive/directory where their files are stored.

Change Data Path

Important:

The DOS utility SHARE must be loaded.


Topic1


dialog box

A window displayed when additional information is needed to perform an action. For example when youchoose the Create New File command a dialog box will appear requesting a name for the new file.


Function Key

The computer keyboard has a set of numbered keys called the function keys. On most keyboards there are either 10 or twelve keys labeled F! through F10 or F12 which are used to send commands to the program.


scroll bar

A bar that appears at the right and/or bottom of a window or list box whose contents are not completely visible. Each scroll bar contains two scroll arrows and a scroll box, which enable you to scroll through the contents of the window or list box.


Starting InfoRecall with a File and a Record


topic

Information in the Help Window. A Help topic usually begins with a title and contains information about a particular task, command or dialog box.